• Set up rooms and capacity
    • Set opening hours and closure days
    • Invite and manage staff
    • Record staff attendance
    • Understand roles and access
    • Choose parent attendance permissions
    • Manage your Meadow subscription
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Parents and carers: contact your setting’s office for child records, permissions or invitations.

For a problem using Meadow, tell us what you were trying to do and what happened. Do not include children’s personal or medical details.

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Record staff attendance

Record who is working in each room, separately from the planned schedule.

Checked against Meadow on 2026-10-12

Owners and managers record staff attendance from Staff. Staff can also check themselves in from a room’s Staff card.

Record an arrival, move or departure

  1. Find the staff member on Staff.
  2. Choose Check in and select the room where they are working.
  3. Use Move room when they move while remaining at work.
  4. Use Check out when they finish.
  5. Check their status and the Staff in total on Today.

For your own attendance, open the room you are working in. If you are listed on its Staff card, use your row’s action. If you are not listed, use Check myself in. This shortcut is hidden when you have an all-day absence; ask your manager to review an incorrect time-off record before checking in.

Planned hours are separate

The allocated room says where a person belongs. Their schedule says when and where they are due to work. Neither records that they arrived.

Record leave under Schedules → Staff → Add time off. If someone has time off covering the date or time, Meadow may refuse a check-in. Review the time-off record and actual situation before making changes.

If someone is already checked in, use a room move or check-out as appropriate rather than adding a second check-in.

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